Common planning pressure points
Timing Around an Unpredictable Due Date
The ideal window of 28-36 weeks of pregnancy is narrow, and complications or early arrivals can compress it further. Hosts have to lock in a date early enough to send invitations but late enough that the parent-to-be knows their comfort level. Add in the possibility of bed rest or schedule changes and you have a moving target that makes traditional event planning timelines feel generous.
Coordinating Across Multiple Social Circles
Baby showers often draw from the parent-to-be's family, work colleagues, neighborhood friends, and long-distance relatives. These groups do not share group chats or social circles, which means the host becomes the single point of contact for RSVPs, dietary needs, gift coordination, and day-of details. Keeping everyone informed without becoming a full-time communications hub is one of the biggest challenges.
Managing the Guest List Without Hurt Feelings
Many parents-to-be now have more than one shower, which can blur the lines around who is invited to which event. Hosts need to coordinate with family members who may be planning separate celebrations to avoid duplicate invitations, missed guests, or awkward overlaps. A centralized guest list helps ensure no one falls through the cracks.
Tracking RSVPs When Responses Trickle In
With most invited guests typically attending, you need accurate headcounts for food, favors, and seating. But RSVPs rarely arrive on time. Some guests respond immediately, others forget entirely, and a few will text the parent-to-be instead of the host. Without a system to track who has responded, you end up chasing replies the week before the shower.